SECTION 9
MEASUREMENT AND PAYMENT
99
9-1.03C Records
• The Contractor shall maintain records in such a manner as to provide a clear
distinction between the direct costs of extra work paid for on a force account basis
and the costs of other operations.
• From the above records, the Contractor shall furnish the Engineer completed
daily extra work reports, either on forms furnished by the Department or on
computerized facsimiles of the Department's forms acceptable to the Engineer, for
each day's extra work to be paid for on a force account basis. The daily extra work
reports shall itemize the materials used, and shall cover the direct cost of labor and
the charges for equipment rental, whether furnished by the Contractor,
subcontractor or other forces, except for charges described in Section 9-1.03B,
"Work Performed by Special Forces or Other Special Services." The daily extra
work reports shall provide names or identifications and classifications of workers,
the hourly rate of pay and hours worked, and also the size, type and identification
number of equipment, and hours operated.
• Material charges shall be substantiated by valid copies of vendor's invoices.
The invoices shall be submitted with the daily extra work reports, or if not
available, the invoices shall be submitted with subsequent daily extra work reports.
Should the vendor's invoices not be submitted within 60 days after the date of
delivery of the material or within 15 days after the acceptance of the contract,
whichever occurs first, the Department reserves the right to establish the cost of the
materials at the lowest current wholesale prices at which those materials were
available in the quantities concerned delivered to the location of work less any
discounts as provided in Section 9-1.03A(2a).
• Daily extra work reports shall be signed by the Contractor or the Contractor's
authorized representative.
• The Engineer will compare the Engineer's records with the completed daily
extra work reports furnished by the Contractor and make any necessary
adjustments. When these daily extra work reports are agreed upon and signed by
both parties, the reports shall become the basis of payment for the work performed,
but shall not preclude subsequent adjustment based on a later audit by the
Department.
• The Contractor's cost records pertaining to work paid for on a force account
basis shall be open to inspection or audit by representatives of the Department,
during the life of the contract and for a period of not less than 3 years after the date
of acceptance thereof, and the Contractor shall retain those records for that period.
Where payment for materials or labor is based on the cost thereof to forces other
than the Contractor, the Contractor shall make every reasonable effort to ensure that
the cost records of those other forces will be open to inspection and audit by
representatives of the Department on the same terms and conditions as the cost
records of the Contractor. If an audit is to be commenced more than 60 days after
the acceptance date of the contract, the Contractor will be given a reasonable notice
of the time when the audit is to begin.
9-1.03D Payment
• Payment as provided in Sections 9-1.03A, "Work Performed by Contractor,"
and 9-1.03B, "Work Performed by Special Forces or Other Special Services," shall
constitute full compensation to the Contractor for performance of work paid for on
a force account basis and no additional compensation will be allowed therefor. The



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