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Section 11 – Preconstruction Photographs and Record Drawings

Record Drawings shall be produced by marking a full size copy of the Project Plans as

Red - Additions including notes and dimensions.

Green - Deletions (by hash marks or appropriate lines through the deletion.)

Graphite (gray) - General comments and notes used by Contractor or Agency and not

required on the as-built.

Yellow - Work completed as shown and used by Agency in field review of the as-built,

during the submittal phase.

Blue - Agency verification and notes required to be added and noted by Agency in

review of the as-built, during submittal phase.

The Record Drawings shall show, by field measured dimensions, the exact locations of all

underground work, including all sprinkler system piping and components, and the final

elevations and locations of all improvements constructed, modified or adjusted. Record

Drawings shall be available for inspection by the Agency at all times and shall be updated at

least weekly with all Field Instructions and other written directives, Contract Change Orders, and

Contract adjustments shown thereon and initialed by the Agency. Progress payments or

portions thereof may be withheld if Record Drawings are not kept up to date.

Unless otherwise specified in the Special Provisions, the Contractor shall submit two (2)

sets of Record Drawings to the Agency at the final inspection. These Record Drawings shall

include certification by the Contractor that the Record Drawings are a true representation of the

Work as actually constructed. The Work will not be formally accepted until the Record Drawings

are provided to and approved by the Agency. Final payment or a portion thereof may be

withheld if final Record Drawings are not provided.

11-4 MEASUREMENT AND PAYMENT

When the Contract includes an item for preconstruction photographs, preconstruction

photographs will be paid for at a lump sum price.

The lump sum price paid for preconstruction photographs includes full compensation for

furnishing all labor, materials, tools, equipment, and incidentals and for doing all the work

involved in taking and submitting preconstruction photographs, or optional video tape, as

specified in these Specifications and the Special Provisions, and as directed by the Agency.

When the Contract does not include an item for preconstruction photographs, full

compensation for preconstruction photographs is included in the prices paid for the various

items of work and no separate payment will be made.

Full compensation for Record Drawings is included in the prices paid for the various items of

work and no separate payment will be made.