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Section 9 – Changes and Claims

9-18 SUBMISSION OF CLAIMS

9-18.01 Claims Less Than $375,000

Claims for three hundred seventy-five thousand dollars ($375,000) or less shall be in

accordance with Section 20104 of the Public Contract Code.

9-18.02 Claims Greater Than $375,000

For claims greater than three hundred seventy-five thousand dollars ($375,000), the

Contractor shall furnish claim documentation as herein specified.

Contractor shall submit three (3) certified copies of all claim documentation. All claim

documentation shall be complete when submitted. The evaluation of the Contractor's claim will

be based on Agency's records and the claim documentation submitted by Contractor.

Claim documentation shall conform to generally accepted auditing standards and shall be in

the following format:

1. Introduction and background

Contractor's position (reason for County’s potential liability)

Supporting documentation of merit

Supporting documentation of damages

3. Critical path method schedules, as-planned versus as-built, and delay analysis

4. Productivity and damages exhibits

5. Summary of issues and damages

Supporting documentation of merit for each issue shall be cited by reference, photocopies,

or explained. Supporting documentation may include, but not be limited to, general conditions,

technical specifications, drawings, correspondence, conference notes, shop drawing logs,

survey books, inspection reports, delivery schedules, test reports, daily reports, subcontracts,

fragmentary critical path method schedules, photographs, technical reports, requests for

information, field instructions, and other related records.

Supporting documentation of damages for each issue shall be cited, photocopied, or

explained. Supporting documentation may include, but not be limited to, certified detailed labor,

materials, equipment, and construction equipment and services costs; purchase orders;

invoices; project as-planned and as-built costs; subcontractor payment releases; quantity

reports; other related records; general ledger and any other accounting materials.

Each copy of claim documentation shall include the following certification, signed in the

same manner as the Contract was signed:

“I, ______________, being the (must be an officer) of (general contractor),

declare under penalty of perjury under the laws of the State of California, and do

personally certify and attest that: I have thoroughly reviewed the attached claim

for additional compensation and/or extension of time, and know its contents, and

said claim is made in good faith; the supporting data is truthful and accurate; that

the amount requested accurately reflects the Contract adjustment for which the

Contractor believes the Agency is liable; and, further, that I am familiar with

California Penal Code Section 72 and California Government Code Section

12650, et seq., pertaining to false claims, and further know and understand that